Central Government Employees Welfare Housing Organisation has been set up under the aegis of Ministry of Urban Affairs and Employment, Government of India to undertake Group Housing Schemes for the Central Government Employees, on all India and no profit no loss basis.
The scheme for execution of the project at Calcutta was announced in November 1992. The project is being executed on 9.75 acres of land acquired through M/s Simplex Concrete Piles (India) Limited, who have been appointed for the execution of the above project, on turnkey basis. The site is located on VIP Road at a distance of approximately 3.0 kms from Dum Dum Airport towards Calcutta.
Spacious car parking facility with every alloted flat or block.
Dedicated water punping stations working 24x7 to give unlimited water supply.
Perfect location in V.I.P. Road which gives you better transport facility.
Central ST Plant
10 Nov 2016
Statutory Audit Report of
Kendriya Vihar Co-operative Housing Society Ltd.
Mandalganthi, Near Kaikhali, VIP Road, Kol-52.
Year of Audit – 2015-16
Being authorized under section 97(1) (b) of the West Bengal Co-operative Societies Act, 2006 read with Amendment Act, 2010 and 2nd Amendment Act 2013 and in exercise of the power conferred upon me by the Additional Director of Co-operative Audit West Bengal vide his order No.1050/1(2) DA, dated 17/15/2016, I have conducted and completed the Statutory Audit of the above captioned Society for the year 2015-2016 on the basis of the relevant books and records which were made available to me for verification. In addition to my certificate at the bottom of the Balance Sheet as at 31/03/2016, I submit my separate report as under.
This report is based on the observation made in course of checking of the books and records of the society and the information and explanations given by the Management consequently. The responsibility of the Undersigned is to express the opinion on those Financial Statements based on Audit under the relevant Acts & Rule.
It is also noted that, this report should be read in the Annual General meeting and a compliance Report should be sent to appropriate Authorities as per Section 98(2) of the West Bengal Co-operative Societies Act, 2006.
Vefification :: Before commencement of this audit, a general notice was issued inviting all Members, Debtors and Creditors to verify their individual balance during Audit on 08.07.2016 at the registered address of the Society and report discrepancy, if any, to the undersigned. But not a single complaint was received from any corner in course of this audit. So the balance which appeared in the Balance Sheet stood as final. No individual verification slip was issued.
Preliminary :: The Society is a Primary Co-operative Housing Society bearing Registration No.21/CMAH of 1997 dated 22.05.1997. The objective is to provide dwelling apartments to the members with other allied amenities.
Membership :: The membership of the society is confined within 576 flats under its jurisdiction at above mentioned address for its 576 members including their family. During the year under audit, 01 (one) change has been occurred due to gift transfer to his son and membership has been transferred to him and 03 (three) changes have been occurred due to transfer and memberships have been transferred to nominees and 02 (two) changes have been occurred by way of ‘Sale Deed’ and the membership have been transferred as ‘new members’. The “Members’ Register” is required to be kept with up to date entries. Total number of members as on 31.03.2016 stood at 576 (Five hundred Seventy six) with last Sl. No. in the Members Register as on 31.03.2016 at 706. Society maintains a personal ledger.
Management :: The Management of the Society is vested in a Board of Directors consisting of 12 (twelve) members whose names, designations and date of election/selection are mentioned in the Introductory Statement.
Meeting :: The Management has convened 12 Board of Directors meeting for the year 2015-2016, an HGM on 17.01.2016 and an Annual General Meeting, on 28.06.2015. The last AGM was held on 26.06.2016.
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Share Capital :: The authorized share capital of the society is Rs.2,00,000.00. The balance of Paid-up share capital as on 31.03.2016 was Rs.1,15,200.00 only. A detail of share holders’ list has been submitted by the society and attached to it.
Share Suspense :: Rs.17,000.00. this is an unsettled amount. The amount is being brought forward for a few years. Detailed list in this account head was not available.
Capital Fund :: Rs.42,37,126.00. The amount was handed over to the management by CGEWHO after registration of the society for maintenance purpose. The management invested the same separately in the shape of Fixed Deposit (Gen) amounting to Rs.54,07,941.00.
Statutory Funds :: The society had the following statutory funds as on 31.03.2016 :
Reserve Fund : Rs.1,50,623.00, Bad Debt Fund : Rs.1,97,960.00,
Coop. Education Fund : Rs.20,986.00
Coop. Education Fund should be remitted to proper quarter through the W.B. State Co-operative Bank Ltd.
Maintenance Charge Received in advance :: Rs.7,10,720.00. Detailed list in this respect was produced for verification. Total amount of balance sheet agreed with the detailed list figure.
Audit fees :: Rs.17,280.00 has been assessed as audit fee for the year 2015-2016.
MPLAD Fund for Tube Well :: Rs.2,74,400.00. From the Audit report of 2014-2015 by Sri Dipal Ghosh, SAG-II, it was learnt that the Tube Well is totally damaged. The amount may be diminished through Income & Expenditure A/c. through proper procedure.
Extension of Flat Funds :: In respect of this account head the audit observations of audit year (2014-15) by Sri Dipak Ghosh, SAG-II, may kindly be noted. During the year under audit, the interest earned for Rs.1,449.00 from the SB A/c. relating to this head of account has been added for diminishing the negative balance in the balance sheet.
Undistributed profit :: The society incurred a profit of Rs.47,180.00 for the current year. Hence the undistributed profit stood as on 31.03.2016 at Rs.9,91,796.52.
Development Fund :: Rs.3,24,401.00 has been refunded to those members from whom this money had been taken as development fund/charge a few years back. This refund has been made as per order by West Bengal Cooperative Tribunal on 30.03.2015. The list of names of members to whom money has been refunded has been given in ‘Annexure-R’ submitted by the Board.
Investment :: Investment in the shape of Fixed Deposit as General head and as Reserve Fund have been verified and found OK. A detailed list has been attached to it.
Receivable from Members :: The society produced detailed lists in respect of various dues relating to maintenance and other account heads. The book balances are found in conformity with the figures shown in detailed lists.
Cash in hand :: Cash in hand as on 31.03.2016 was Rs.7,065.35.
Cash at banks :: As on 31.03.2016 the balances with different banks have been verified and found in order. The required BRS statement has been submitted by the society and attached to it.
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Observation : a) The books of accounts should be kept as per Cooperative Acts, the Rules and the Bye laws of the society.
- b) During the course of audit it was observed that management keeps maintenance work throughout the year. Management purchases materials not for a particular job but buys materials all over the year and stocks it & supplied to labourer/labour contractor whenever & whatever required. Though management maintains a stock register mentioning the date of purchasing, quantity of materials but did not mention/show the issuing/supplying quantity. Therefore it was not known the closing stock of materials.
- c) Regarding community celebration expenses, the society paid Rs.5,76,000.00 to K. V. Durgapuja Committee-2015 for durgapuja celebration. The committee treasurer Sri R. C. Senapati produced the accounts for durgapuja (2015) expenses before the board of the society. The board submitted the accounts to the undersigned in corse of st. audit of the society but no vouchers or bills were available.
- d) All the maintenance/service charges are collected by Sri Moloy Sarkar, an office assistant of the society through money receipt, but there were no signature of secretary or treasurer in the money receipt.
- e) The society collects lift charges from members as well as other charges as maintenance charge etc. and this ‘lift charges’ have been added to ‘maintenance charge’ account. At the end of the year the total lift charges had been debited separately from the total of maintenance account and posted in the final account separately. These two head of accounts should be maintained separately and posted in the general ledger separately, exactly as collected from the members under the two different heads of accounts separately.
Remarks :: a) Share certificate should be issued to all members.
- b) The observation made herein above should be reconciled forthwith.
Finally, I convey my thanks to the Board of Directors, and the staff of the Society for the co-operation extended to me in course of this Audit.
Date : 25.07.2016. ( AUDIT OFFICER ).3 of 3
24 Jun 2016
Download HALF YEARLY BOOKLET 2016 from the link
24 Jun 2016
Download HALF YEARLY BOOKLET 2016 from the link
15 Jan 2016
Download HALF YEARLY BOOKLET 2016 from the link below: http://www.kendriyaviharkolkata.com/files/Urgent.pdf
27 Dec 2015
KENDRIYA VIHAR CO-OP. HOUSING SOCIETY LTD.
(Registered under West Bengal Co-operative Societies Act 1983) West Bengal Act XIV of 1983)
(Regn. No. 21/CMAH of 1997)
VIP Road, Kolkata – 700052, Tel. No. – (033) 2525-7380,
Office Time: 12:00 Noon – 8:00 Pm in all days except Tuesday,
Website : www.kendriyaviharkolkata.com, E-mail : email@example.com. ------------------------------------------------------------------------------------------------------------------------------------------------------------------
Ref. No. KVCHS/HGM-2016/15-16/ Date : 25.12.2015.
NOTICEThe Board of Directors, KVCHSL in its meeting held on 08.12.2015 has decided to hold the Half Yearly General Body Meeting of its member of the Kendriya Vihar Co-operative Housing Society Limited on 17 January 2016 (Sunday) at 10-30 AM in the Community Hall of Kendriya Vihar, VIP Road, Kolkata-700052 as per stipulation made in the WBCS Act, 2006 Section-30, Govt. of West Bengal. Following Agenda will be discussed/adopted in the Half Yearly General Body Meeting. Members are requested to make it convenient to attend the meeting. Agenda :-
- Confirmation of the minutes of the last AGM held on 28.06.2015 & 05.07.2015.
- Report placed by the board on the activities of the Co-operative Society during the period 05.07.2015 to 17.01.2016.
- Proposal for exterior painting of Kendriya Vihar buildings.
- Any other item with the permission of the chair.
- Vote of thanks.
Extension Of Flats
Access Road through Peerless Complex